Move to an Online System for Document Management

It isn’t easy to manage a large amount of documents, whether you utilize file cabinets, a computer folder, or an online storage system like Google Drive. Employees can lose more than 2.5 hours each day looking for data that is crucial to their job and the jumble of paper documents can become overwhelming and stressful.

Fortunately, this issue can be resolved http://www.boardroomworld.blog/how-to-change-bylaws-for-a-nonprofit by switching to an online document management system. An electronic system can help them reduce manual workflows and simplify document processing, while providing an internal platform for collaboration with remote teams.

The most effective document management software automates a lot of processes. This includes capturing incoming documents using scanners or emails and routing them according to established rules. This allows staff to focus their attention on more important tasks. They also offer a range of features to improve document organization and accessibility, such as the ability to control version, which keeps track of edits and lets you restore documents to earlier versions. Other useful features include a robust search tool that allows users to narrow their search based on document type, index value keywords, and full-text.

The best document management solutions offer redundancy of data so that your business can still access crucial information even if a server fails or a natural disaster occurs. Many document management systems are also fully mobile, so that employees can work from home or at their desks on the go with an internet browser or an iOS/Android application, and offer options for integrations with accounting software such as enterprise resource planning (ERP) applications and more.